Freedom of information
The Freedom of Information (FOI) Act and the Environmental Information Regulations (EIR) give people a right of access to information held by public bodies, including Carterton Town Council, unless that information is subject to any of the exemptions specified by law.
General Information
| Authority: | Carterton Town Council, Town Hall, Alvescot Road, Carterton, OX18 3JL Tel: 01993 842156 |
| Responsible Officer: | Town Clerk |
| Maintaining Officer: | Town Clerk |
Information to be published and method of publication
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Council practice and procedures |
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| Town Council Meetings | Agendas and Minutes are posted on the Town Hall Notice Board and on the website. |
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Other Standing Committees |
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Administration, Amenities & Economic Regeneration and Planning |
Agendas and Minutes are posted on the Town Hall Notice Board and on the website. Members of the Public and Press are invited to attend all meetings. |
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Acceptance of Office, Standing Orders, Councillors Code of Conduct, Register of Councillors Interests |
Can all be inspected in the Town Hall by appointment. |
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Financial |
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The Annual Precept Figure |
Published in the District Council leaflet. |
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Annual Budgets in Summary Form |
Can be inspected in the Town Hall by appointment. |
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Expenditure against Budget in Summary Form |
Published quarterly in Council Minutes. |
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Payments made to contractors and suppliers |
Payments in excess of £500 published monthly on the website. |
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Annual Accounts and supporting information, Financial Regulations Risk Assessment |
Can all be inspected at the Town Hall by appointment. A copy of the Financial Regulations is on the website. |
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Planning |
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Summary lists of planning applications |
Displayed on Town Hall Notice Board, in the library and on the website every month. |
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Individual planning applications & responses The adopted and draft Local Plan |
Can be inspected in the Town Hall by appointment. |
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Health and Safety |
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Health and Safety Policy, Playground inspection reports |
Can all be inspected in the Town Hall by appointment. |
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Archive Material |
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Byelaws Minute Books, Burial/cremation registers, Leases and Deeds, Historic maps, photographs, etc |
Can all be inspected in the Town Hall by appointment. |
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Periodic Electoral Review |
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Documents on last Electoral Review, Documents on the last Boundary change |
Can all be inspected in the Town Hall by appointment. |
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Employment |
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Terms and conditions of employment, Job descriptions |
Can all be inspected in the Town Hall by appointment. |
Exempt Material
Personal information relating to Councillors (other than required to be declared in Registers of Interests). Personal information relating to employees. Tenders and bids from contractors and suppliers. Note: Data Protection Legislation prohibits the publication of certain categories of information.
Charging Policy
Information can be inspected, by appointment at the Town Hall free of charge. Information that can be photocopied without breaching copyright laws can be copied on the Town Hall's photocopier at a cost of 10p per A4 sheet. A detailed search of records (for example the Burials Register or the Council Minutes) is subject to a charge of £10 per search.
Review of Policy
This Policy was approved by Carterton Town Council at its meeting on 5 November 2002 and has since been reviewed in July 2015.
Note: Under Data Protection Legislation, the Council is required regularly to review the information that it keeps and to destroy that which does not form part of its official records. Residents wishing to inspect information are therefore requested to telephone the Town Hall to ensure that the information they require is still available.