Town Council  

Freedom of Information

General Information

Authority: Carterton Town Council, Town Hall, Alvescot Road, Carterton, OX18 3JL Tel: 01993 842156
Responsible Officer: Town Clerk
Maintaining Officer: Town Clerk

Information to be published and method of publication

Council practice and procedures

Town Council Meetings Agendas and Minutes are posted on notice boards and on the website.

Other Standing Committees

Administration, Amenities & Economic Regeneration and Planning

Agendas and Minutes can be inspected in the Town Hall (by appointment), in the library and on the website.

Members of the Public and Press are invited to attend all meetings.

Acceptance of Office, Standing Orders, Councillors Code of Conduct, Register of Councillors Interests

Can all be inspected in the Town Hall by appointment.


The Annual Precept Figure

Published in the District Council leaflet

Annual Budgets in Summary Form

Can be inspected in the Town Hall by appointment.

Expenditure against Budget in Summary Form

Published quarterly in Council Minutes

Payments made to contractors and suppliers

Payments in excess of £500 published monthly on the website.

Annual Accounts and supporting information, Financial Regulations Risk Assessment

Can all be inspected at the Town Hall by appointment. A copy of the Financial Regulations is on the website.


Summary lists of planning applications

Displayed on Notice Boards, in the library and on the website twice monthly

Individual planning applications & responses The adopted and draft Local Plan

Can be inspected in the Town Hall by appointment

Health and Safety

Health and Safety Policy, Playground inspection reports

Can all be inspected in the Town Hall by appointment

Archive Material

Byelaws Minute Books, Burial/cremation registers, Leases and Deeds, Historic maps, photographs, etc

Can all be inspected in the Town Hall by appointment

Periodic Electoral Review

Documents on last Electoral Review, Documents on the last Boundary change

Can all be inspected in the Town Hall by appointment.


Terms and conditions of employment, Job descriptions

Can all be inspected in the Town Hall by appointment

(Town Hall is open to members of the public from 9.30 am to 4.30 pm)

Exempt Material

Personal information relating to Councillors (other than required to be declared in Registers of Interests). Personal information relating to employees. Tenders and bids from contractors and suppliers. Note: Data Protection Legislation prohibits the publication of certain categories of information.

Charging Policy

Information can be inspected, by appointment at the Town Hall free of charge. Information that can be photocopied without breaching copyright laws can be copied on the Town Hall's photocopier at a cost of 10p per A4 sheet. A detailed search of records (for example the Burials Register or the Council Minutes) is subject to a charge of £10 per search.

Review of Policy

This Policy was approved by Carterton Town Council at its meeting on 5 November 2002 and has since been reviewed in July 2015.

Note: Under Data Protection Legislation, the Council is required regularly to review the information that it keeps and to destroy that which does not form part of its official records. Residents wishing to inspect information are therefore requested to telephone the Town Hall to ensure that the information they require is still available.


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