Carterton Town Council - Freedom of Information Act 2000 - Publication Scheme

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February 8, 2012		Working with the Community

Freedom of Information Act 2000 - Publication Scheme

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Approved by Carterton Town Council at its meeting on 15 November 2002.

General Information

Authority:	Carterton Town Council, Town Hall, Alvescot Road, Carterton, OX18 3JL Tel: 01993 842156
Responsible Officer:	Janet Eustace, Town Clerk
Maintaining Officer:	Janet Eustace, Town Clerk

Information to be published and method of publication

Council practice and procedures
Town Council Meetings	Agendas and Minutes are posted on notice boards and on the website.
Other Committees
Administration Recreation Policy Advisory Traffic Advisory Town Centre Partnership	Agendas and Minutes can be inspected in the Town Hall (by appointment) and in the library. Members of the Public and Press are invited to attend all meetings.
Acceptance of Office Standing Orders Councillors Code of Conduct Register of Councillors Interests	Can all be inspected in the Town Hall by appointment.
Financial
The Annual Precept Figure	Published in the District Council leaflet
Annual Budgets in Summary Form	Published monthly in Council Minutes
Expenditure against Budget in Summary Form	Published monthly in Council Minutes
Payments made to contractors and suppliers	Published monthly in Council Minutes
Annual Accounts and supporting information Financial Regulations Risk Assessment	Can all be inspected at the Town Hall by appointment
Planning
Summary lists of planning applications	Displayed on Notice Boards, in the library and on the web site twice monthly
Individual planning applications & responses The adopted and draft Local Plan	Can be inspected in the Town Hall by appointment
Health and Safety
Health and Safety Policy Playground inspection records	Can all be inspected in the Town Hall by appointment
Archive Material
Byelaws Minute Books Burial/cremation registers Leases and Deeds Historic maps, photographs etc	Can all be inspected in the Town Hall by appointment
Periodic Electoral Review
Documents on last Electoral Review Documents on the last Boundary change	Can all be inspected in the Town Hall by appointment.
Employment
Terms and conditions of employment Job descriptions	Can all be inspected in the Town Hall by appointment

(Town Hall is open from 9 am to 4.30 pm)

Exempt Material

Personal information relating to Councillors (other than required to be declared in Register of Interest). Personal information relating to employees. Tenders and bids from contractors and suppliers.
Note: Data Protection Legislation prohibits the publication of certain categories of information.

Charging Policy

Information can be inspected, by appointment at the Town Hall free of charge.Information that can be photocopied without breaching copyright laws can be copied on the Town Hall's photocopier at the cost of 10p per A4 sheet. A detailed search of records (for example the Burials Register or the Council Minutes) is subject to a charge of £10 per search.

Review of Policy

This Policy was approved by Carterton Town Council at its meeting on 5 November 2002 and will be reviewed bi-annually.

Note: Under Data Protection Legislation, the Council is required regularly to review the information that it keeps and to destroy that which does not form part of its official records. Residents wishing to inspect information are therefore requested to telephone the Town Hall to ensure that the information they require is still available.

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